City Government Accounting Software

Your city, county, or town government has unique accounting requirements, and Cougar Mountain has decades of experience providing them. Cougar Mountain FUND is a fully-integrated, affordably-priced accounting and financial management software package designed exclusively for government agencies. With full conformance to GAAP (Generally Accepted Accounting Principles) as mandated by FASB (Financial Accounting Standards Board), CMS FUND is particularly valuable for entities that must balance multiple fund ledgers.


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Cougar Mountain is a complete accounting package for government agencies. It includes all the modules you need to manage your organization:


• General Ledger
• Payroll
• Accounts Payable (Vendors)
• Bank Reconciliation
• Purchase Order
• Order Entry (Invoicing)
• Accounts Receivable (Customers)
• Inventory Control



Key Benefits



General Ledger Module

General Ledger is the heart and soul of your FUND accounting system. It is designed specifically for the specialized requirements of nonprofit organizations and government agencies with multiple fund ledgers. FUND makes simple work of managing different grants with different calendar years, allowing you to allocate expenses to the right accounts while maintaining clear audit trails. Customizable reports provide clear information needed by managers and nonprofit boards to successfully guide your organization.


• 36-period calendar so you are not forced to close your books right away, at year-end
• Three year budgets (The current year plus two additional years for forecasting)
• Create a General Ledger to exactly match your financial requirements
• FUND enables you to design your own account structure up to 45 digits and six segments
• Single screen journal entry allows for easy entry and view of all debits and credits
• Inter-fund transfers and balancing are automatically performed. Keep each fund, as well as the entire ledger, in balance. Avoid the effort of determining when and how a fund became unbalanced
• Audit trails track your activities and help you confidently conform to generally accepted accounting principles
• Transactions are automatically numbered for easy identification
• Easily allocate organization costs from pooled accounts to specific cost centers
• Allocation tables automatically distribute by percentage or dollars across multiple funds, departments or accounts according to the periods you choose
• Date-sensitive journal entry allows you to post any entry to the actual transaction date
• Export GL data to Microsoft® Excel format
• Reverse GL Journal entries. Efficient reversing of accruals or other postings
• Look up individual segments within the chart of accounts
• Separate Due To and Due From accounts per fund
• Multiple organization capability allows you to maintain books for several organizations
• You decide how to structure your funds, departments, cost centers or projects to obtain the reports you need.
• Run General Ledger reports using account filters (any characters within the account can be used).
• Comparative Revenue& Expense Report compares this year’s and last year’s operating results and financial condition on the same report.
• Budget Variance and Budget Revenue & Expense Report enables you to run reports based on several views of the budgeting process.
• Budget Comparison Report compares actual to budget and displays amount remaining and percent remaining. You can even compare current to budget as well as YTD to budget.
• Predefined account filters on Revenue & Expense Report and Balance Sheet provide the ability to customize the accounts visible on reports.
• User-defined report layouts for classified balance sheets, classified revenue & expense, profit and loss statements, and budget reports.
• The Audit Trail Report gives your accountant all needed account detail including transaction date, source document and module.


Payroll Module

Control your greatest expense easily and accurately. FUND Suite Payroll offers the flexibility to match your payroll requirements exactly, no matter how unique they seem. With user-defined tax tables and calculations, you can efficiently manage your payroll processing.


• Cougar Mountain supports all standard deductions as well as user-defined deductions, including pension plans, deferred compensation plans, medical savings accounts and dependent care benefits.
• Confidential payroll information with user-specific and function-specific security. Cougar Mountain’s security features restrict access of your payroll records to authorized personnel only.
• Quickly and easily view detailed employee information on one screen.
• Track any specialized information with the twelve user-definable fields such as affirmative action status, human resource statistics, evaluation dates or educational credits.
• Set up projects and then track payroll expenses on the various projects. Set up projects within departments or span several different departments.
• Use any payment method: hourly, salary, per-diem, contract or piece work.
• Daily, weekly, bi-weekly, semi-monthly, monthly or yearly pay periods; or any combination.
• Cougar Mountain fully supports employees working in multiple states, so tracking state taxes will be as easy as for an employee working in one state. It automatically prints out separate W-2s and reports for each state.
• Print checks with a detailed check stub.
• Track miscellaneous information about each employee with the notes tab.
• Benefits and deductions can be calculated using fixed amounts (health insurance), unit amounts (vacation and sick leave accrual), percentage of gross (retirement), or variable amounts.
• Automatically print your W-2s or generate Electronic W-2 file and required federal quarterly 941 reports.
• Handles post facto payroll for accountants running after-the-fact payroll.
• Automatically distribute payroll expenses to multiple departments, including payroll for employees working in several different departments at different pay rates.
• Shelter all or partial earnings, benefits and deductions from taxes for items such as 401(k), cafeteria plans or sheltered medical accounts.
• Sort employees by employee number or department for quick and easy payroll processing.
• Pay employees electronically with Direct Deposit and offer this benefit to your employees.
• You can have up to 99 pay rates per employee, and include multiple user-defined benefits and deductions per employee.
• Payroll supports overtime, holiday pay, advances, draws, base pay and miscellaneous charges.
• Sort Payroll checks alphabetically by department or by location.
• Add or change employee records on-the-fly during payroll processing.
• With the renumbering feature you can renumber employees while maintaining all detailed history from the previous employee number.
• Cougar Mountain automatically calculates the Advanced Earned Income Credit and allows for updating a user-defined EIC table.
• Payroll transactions are generated automatically, yet can still be edited before posting for any changes you might have each pay period.


Accounts Payable Module

Getting your payables out on time with accuracy is the key to long term success. Accounts Payable takes the worry out of paying your bills. High level cash management features make sure you never pay a bill too early or too late. Always know when you can take advantage of early payment discounts.


• Many vendors offer early payment discounts. Knowing which vendors offer discounts and when you need to pay to take full advantage of the largest discount can save your organization thousands of dollars a year. Accounts Payable automatically computes your early payment discounts.
• Automatically age your payables by discount date and due date. You decide which one to use.
• Automatically forecast cash requirements from bills that are due.
• Flag recurring bills such as rent and insurance so you never have to enter them again.
• Distribute expenses to up to 5,000 general ledger accounts per invoice.
• Set up flexible payment terms for each vendor by end of month, day of invoice, day of month or due immediately.
• Set up a default general ledger expense account for each vendor. Enter bills, accept the defaults or easily change them on-the-fly.
• Use easy lookups to record after-the-fact payment adjustments.
• Quickly view and modify vendor records.
• Setting up new organizations is quick and easy by copying vendor records across organizations.
• Merge two vendors while maintaining full histories. Correcting for double-entry or dealing with a company merger is quick and simple.
• Vendor Credit Limit keeps track of vendor’s credit limits.
• Set up multiple payable departments that can be assigned to separate general ledger accounts.
• Maintain a virtually unlimited number of vendors and transactions.
• Age payables by setting up as many as five periods with any number of days or age by fiscal calendar. Generating Checks & Reporting
• Write checks your way — when you enter bills to pay or after you’ve entered bills. Even enter bills and record handwritten checks.
• Accounts Payable has built-in protection against duplication of bills or payments— never pay the same bill twice.
• Recording partial payments is as easy as paying a normal bill. Accounts Payable tracks the remaining balance to be paid.
• Easily print Form 1099 MISC or generate 1099 magnetic media file for contract labor. Prepare a Check Register of all check batches before posting for quick payment auditing.
• Dated Invoice/Payment Report allows you to define an ending date and run a report showing the detail of open items as of that date.
• Print checks in laser or dot matrix formats. Use R&R Report Writer® (included) to fully customize your check formats.
• Track 1099 purchases for current and previous year. Actual cut-off date available for 1099 tracking simplifies the reporting process.
• Submitting payments to separate processing companies and addresses is easy using the "Remit To” feature. Record to whom the payment was made and where the payment was sent.
• User-Defined fields in Accounts Payable let you save time by capturing custom information in vendor records.
 

Bank Reconciliation Module

Bank Reconciliation, a powerful self-audit module, reconciles bank statements with actual checks and deposits. Many organizations with limited accounts payable needs actually use Bank Reconciliation for handling payables. Bank Reconciliation collects all information from your integrated Cougar Mountain modules and helps you quickly reconcile your bank account information.


• All checks processed in Accounts Payable and Payroll can be automatically posted to Bank Reconciliation. Each transaction is flagged to identify which module it came from for easy audit.
• Maintain a virtually unlimited check history for easy inquiry. No more concerns about "maxing out” your files.Have one or multiple bank accounts attached to each organization. Set up as many bank accounts as you need or set up multiple accounts at each bank.
• Sort checks as they print, by transaction number or payee, to simplify distribution.
• All deposits in Accounts Receivable (comes with optional Revenue Center) can be automatically posted to Bank Reconciliation.
• Print memo fields on checks.


Purchase Order Module

Purchase Order helps you manage purchases from the time you decide to buy something until you process an invoice. This module also includes a powerful encumbrance feature to set aside funds for future expenditures.


• Single screen entry (while entering and receiving PO).
• Enter information only once. All information posts directly to Accounts Payable and General Ledger.
• Optional posting of commitments and/or encumbrances.
• Define recurring obligations for repeat purchases.
• After an encumbrance has been committed, easily unencumber fully or partially.
• Add/change vendors on-the-fly.
• Easily edit and reprint purchase orders at any time, and enter prices at a later time.
• Track detailed purchase order information, including promised date, actual date, quoted cost and actual cost.
• Show Actual Unit Cost without landing costs added in the detailed PO entry screen.
• Reference column in the detail grid allows you to insert brief notes for quick reference
• Return items through Purchase Order. Posting credit to vendor invoices streamlines bill paying and inventory or direct expense tracking.
• Preassign Purchase Order numbers or issue at printing.
• Multi-batch capability.


Reporting

• You decide how to structure your funds, departments, cost centers or projects to obtain the reports you need.
• Run General Ledger reports using account filters (any characters within the account can be used).
• Comparative Revenue& Expense Report compares this year’s and last year’s operating results and financial condition on the same report.
• Budget Variance and Budget Revenue & Expense Report enables you to run reports based on several views of the budgeting process.
• Budget Comparison Report compares actual to budget and displays amount remaining and percent remaining. You can even compare current to budget as well as YTD to budget.
• Predefined account filters on Revenue & Expense Report and Balance Sheet provide the ability to customize the accounts visible on reports.
• User-defined report layouts for classified balance sheets, classified revenue & expense, profit and loss statements, and budget reports.
• The Audit Trail Report gives your accountant all needed account detail including transaction date, source document and module.


Additional Addon Products and
Enhancements for FUND


Cougar Mountain FUND Revenue Center

Many nonprofit organizations supplement their funding with retail sales. Cougar Mountain developed the Revenue Center for tracking revenue from such sales and from contributions. Consisting of three modules: Order Entry (Invoicing), Accounts Receivable, and Inventory, the Revenue Center is a powerful complement to the FUND Suite package. The Revenue Center controls inventory, tracks customers, prints receipts and billing statements, and analyzes sales. You have all the tools you need for your income-producing enterprises, and it’s fully integrated with FUND Suite.


Cougar Mountain Point of Sale
Point of Sale is a full-featured retail sales module that speeds sales and effortlessly tracks information. Point of Sale fully integrates to FUND Suite and FUND Revenue Center.


• Customizable screens allow you to collect exactly the information you need. The screens are intuitive, reducing learning time for sales clerks.
• Transactions can be entered on one single screen from start to finish for quick sales entry.
• Detailed customer financial information is available at a glance during transaction entry.
• Control cash and reconcile sales on a daily basis. You have the option of allowing only authorized personnel to balance each register.
• Screen definitions can be assigned to specific registers, providing the flexibility to customize separate screens for different departments within the store.
• Several levels of security by function assure that employees only access the information you authorize.
• Print posting reports even if not integrated to General Ledger. Provides a hard copy for manual entries to books, or a copy for your accountant.


Credit Card Authorization
This third-party product allows instant online and telephone verification and authorization of all credit card, check and debit card transactions.Includes:

• Password protection.
• Printed record of transactions.
• Credit card authorization.
• Check acceptance, approval and verification.


e-commerce
Increase sales and reach millions of potential customers using this third-party product from Account Wizard Business Services.


BarTender®
Powerful label design made simple, including barcodes, with this third-party product from Seagull Scientific.


Cougar Mountain General Ledger Report Generator
Create your own customized General Ledger reports so they’re exactly what you want, and print them (at night or even over the weekend) without leaving your Cougar Mountain software open.

• Customizable reports
• Budget vs. Actual
• Current to Quarter-to-date
• Current to Year-to-date
• Current Year to Prior Year
• Schedule your reports to print at a later time.
• Schedule multiple reports to print at one designated time.
• Define custom account groups for printing individual or group totals.
• Define your own page layout
• 80-column page
• 132-column page
• Portrait or landscape
• Predefined report commands are specifically designed to make financial report writing easy, with reports that your auditor and your board can understand.
• Cougar Mountain’s reliable security allows you to decide who has access to creating new reports, editing existing reports or printing reports.
 

Support & Training

Annual Technical Support Contract
The annual technical support plan provides 2, 4, 8 or 20 hours of toll-free technical support by phone. Dedicated technical experts at our Boise, Idaho, headquarters answer your questions. Renew your technical support contract before the 30-day warranty on your Cougar Mountain product expires, or before your existing technical support contract expires, to qualify for reduced renewal rates and ensure uninterrupted service.
Training
Cougar Mountain Software offers a variety of training options to fit your needs. These include classroom training at our headquarters, on-site training at your place of business, online training by telephone, and online e-learning. Classes are offered on a regular basis in Boise, Idaho. These classes provide instruction, training and tips to get the most from your software. Online telephone training allows hands-on participation and instruction via an Internet connection. Flexible hours and customized training are an advantage to this training method.
Software Assurance from Cougar Mountain
Cougar Mountain’s Software Assurance provides a range of services to ensure you always have the latest version of our software products. Not only will you be eligible to receive our regular Service Packs, you will also receive any new versions of Cougar Mountain software that are released during the term of your agreement. Take advantage of new functionality as it becomes available.
Cougar Mountain’s Customer Service Center
At Cougar Mountain we are committed to your success, and not only with our software. Your purchase of our products and of Software Assurance gives you complete access to our online Customer Service Center. There you’ll find FAQs about our products, e-learning about common accounting tasks as well as extensive premium content on running your Cougar Mountain installation. In addition, we will provide you articles and links to other websites that will be useful in managing your organization.

To learn more, call an Account Executive today – 800.388.3038!




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