Purchase Order Reports

provides a detailed view of open purchase orders, including those that have been received and invoiced. Purchase orders remain in the Open File until the Completed check box is selected in the PO Receive POs window or purged from the system.

Click the Report Window Thumbnail to see the options available for tailoring the report for your needs.		Click the Sample Report Thumbnail to see an example of a report that you can run.

This function works similar to a dashboard and will save you hours upon hours of time compiling data. You can look at your “Business Condition” for General Ledger, Accounts Receivable, Accounts Payable, Sales (Point of Sale and Order Entry) and Inventory with the click of a few buttons.

Each module provides different information along with charts and graphs, giving you options to select the specific information you are looking for. It will save your settings from the last time you entered so you don’t have to set it up every time. Unless, of course, you are looking for different data.

There is no doubt that this feature will save you time and provide you with information critical to your organization. Here’s a list of highlights of the information you can find on these reports and useful for taking to the bank.

Print the financial data based on a period or date range along with a graph of the total net income/loss per period for the current fiscal year.

lists items that have been ordered through Purchase Order, have not been received, and are expected to arrive by a certain date. The Late Items Report lists items that have been ordered through Purchase Order, have not been received, and are past the expected receiving date. Both of these reports provide an effective method for tracking and monitoring expected orders, enabling you to follow up on late shipments. In order to utilize this report, you must enter the expected date on purchase orders when you issue them.

Click the Report Window Thumbnail to see the options available for tailoring the report for your needs.		Click the Sample Report Thumbnail to see an example of a report that you can run.

We have added more reports and enhancements to the custom reports menu that we started with the Version 11 release. With Version 12 you no longer have to worry about overwriting your custom reports during upgrades etc. You can now easily separate the custom reports from the originals by saving them elsewhere on your computer. In addition you now have the ability to create multiple custom reports, save them, and still keep the original. The Dated Invoice/Payment, GL Expense Distribution and History reports are now accessible from the custom reports menu.

Found in: AP, AR, GL, IN, and PO
What a timesaver! This is a continuation of a feature we started in version 11 by providing you with a "Search For" option on many reports. Well, now with Version 12 we have created additional queries and improved functionality for the Dated Invoice/Payment and History reports.

This system-wide report allows you to see what effect the posting will have on your General Ledger accounts prior to the actual posting. This provides you with real-time information you need so that you actually see what your balances will be once you've posted and what you can expect - income, expenses, overall cashflow.

If any errors are found during posting, then this report will print the validation errors instead of the account impact which is very helpful if you have a large number of transactions to post.

displays the variance between the information for estimated cost, expected date, and quantity entered on a purchase order and the actual cost, date received, and quantity received. This report is most valuable after several Purchase Orders have been entered for the same vendor.

Click the Report Window Thumbnail to see the options available for tailoring the report for your needs.		Click the Sample Report Thumbnail to see an example of a report that you can run.

provides a detailed view of purchase orders in the history file. All purchase orders that have been at least partially received are contained in the history file.

displays the history of items that have been ordered through the Purchase Order module.

allows you to reprint selected purchase orders from either the open item or history files.

You can now Reindex all files from the main menu. What a time saver! You no longer have to go into each module and reindex them individually.

To make this feature even better you can tie it into the Automatic Backup feature. You can set the system backup to reindex prior to doing the backup. If you use the advanced options you can even stop the backup if errors are found in the reindex. A full Run Log is provided so you will know exactly where the problem is.

Have you ever accidentally posted a check for the right day but the wrong year? In previous versions we allowed you to block postings to prior periods by setting this block. In Version 12 we have enhanced this feature to also block future periods from posting.

This allows you the option of blocking all postings in all modules for a specific period(s) within the fiscal calendar. You will receive an error message if you attempt to post a transaction that is outside of the date block range, i.e. posting to 2008 instead of 2007.

Found in: IN, OE, and POS
AP Check Register Report now includes the posting reference numbers for easier tracking.

Now after you post tranasctions to Accounts Payable, you can track the module, reference number, transaction number, and batch number for every transaction. This might be beneficial, for example, if there is an error in a transaction and you want to track it back to the individual who posted it.