Job Cost Reports

lists the start and end dates for specified jobs as well as the dates entered for individual cost codes of each job when the "detailed" report type is selected from the drop-down list box. This is useful for scheduling workloads, employees, vacations, and holiday closures to ensure that jobs are completed on schedule. For example, you could run this report for a certain job, and then compare the scheduled completion dates of different cost codes of the job against the company calendar, employees' scheduled time off, and business closures due to holidays, training sessions, etc. You could also use this report to assess the manpower needed for a job to determine whether more personnel will be needed. You can also use this report to find out which jobs are due by a certain date, which subcontractors are scheduled to be working on what jobs, and what materials will be required, and by when, for certain jobs.

This function works similar to a dashboard and will save you hours upon hours of time compiling data. You can look at your “Business Condition” for General Ledger, Accounts Receivable, Accounts Payable, Sales (Point of Sale and Order Entry) and Inventory with the click of a few buttons.

Each module provides different information along with charts and graphs, giving you options to select the specific information you are looking for. It will save your settings from the last time you entered so you don’t have to set it up every time. Unless, of course, you are looking for different data.

There is no doubt that this feature will save you time and provide you with information critical to your organization. Here’s a list of highlights of the information you can find on these reports and useful for taking to the bank.

Print the financial data based on a period or date range along with a graph of the total net income/loss per period for the current fiscal year.

displays each job, along with its description, phases, cost codes, and, if specified, the actual and estimated costs associated with each job. You can also use this report to find out what phases are attached to each job, how job costs are performing against estimates, and which jobs are coming up next, along with their expected revenue.

shows the information entered in the job. This report can be printed to see the job information along with the phases and codes attached to those jobs. This report allows you to see the sales and billing history for a specific job or range of jobs and for a range of sales people.

We have added more reports and enhancements to the custom reports menu that we started with the Version 11 release. With Version 12 you no longer have to worry about overwriting your custom reports during upgrades etc. You can now easily separate the custom reports from the originals by saving them elsewhere on your computer. In addition you now have the ability to create multiple custom reports, save them, and still keep the original. The Dated Invoice/Payment, GL Expense Distribution and History reports are now accessible from the custom reports menu.

Found in: AP, AR, GL, IN, and PO
What a timesaver! This is a continuation of a feature we started in version 11 by providing you with a "Search For" option on many reports. Well, now with Version 12 we have created additional queries and improved functionality for the Dated Invoice/Payment and History reports.

This system-wide report allows you to see what effect the posting will have on your General Ledger accounts prior to the actual posting. This provides you with real-time information you need so that you actually see what your balances will be once you've posted and what you can expect - income, expenses, overall cashflow.

If any errors are found during posting, then this report will print the validation errors instead of the account impact which is very helpful if you have a large number of transactions to post.

shows the cost codes attached to your jobs along with the required date (start date for process codes) and the estimated quantity of each. Use the job tickets report to see when codes are required for jobs, and the quantity you need.

shows every cost activity transaction posted to a job along with the estimate, actual cost, and variance. You can use this report to review the costs posted to the job and compare them to the estimates. This report shows the totals for various code types within each phase as well as totals for the job or you can review the costs for each detail cost posted to the job.

Click the Report Window Thumbnail to see the options available for tailoring the report for your needs.		Click the Sample Report Thumbnail to see an example of a report that you can run.

shows the date, description, actual cost and remaining Work In Process (WIP) for each cost code included in the report. Use this report to assess the progress of selected jobs and whether they are proceeding within cost estimates. You can also create a new page for each job option when printing the report, so that individuals responsible for each job can closely examine the progress of different facets of the jobs and make adjustments to procedures if necessary.

Click the Report Window Thumbnail to see the options available for tailoring the report for your needs.		Click the Sample Report Thumbnail to see an example of a report that you can run.

compares actual versus estimated costs for each job included on the report based on the total cost, number of units and cost per unit. Use this report to assess the progress of the selected jobs against estimates, and to evaluate the causes for any variances.

shows the amount of revenue generated in cash, credit cards, or charges for a specified range of invoices.

contains a list of all available tax codes, as well as the total sales for each tax code, and the total tax collected and posted for each code. It also allows you to see how much sales tax was collected during a specific period of time, and the sales that have been made without collecting sales tax.

lists all posted sales for each salesperson, and includes stock item, job, and price information. The "Paid Sales by Salesperson" report lists only paid sales. The Sales by Salesperson report also allows you to see the sales volume for each salesperson in order to calculate commissions, and to see the sales volume for particular inventory and non-inventory items.

After Job Cost transactions have posted, details concerning the transactions are available through the Billing History Report. Because of the extensive sort options provided on this report, a variety of different reports can be generated. It allows you to see the sales and billing history for a specific job or range of jobs, and for a range of salespeople.

calculates profit using a variety of sort options. Information from the selected parameters prints in a format that helps you to pinpoint profitability in your business. It allows you to see the profit for a range of sales, on a specific group of stock items sold, for a range of jobs, for a range of salespeople, and for a range of customers.

provides a list of accounts payable credit balances, debit balances, and the net balance by date.

shows the amounts posted to the Detail and Summary databases for the jobs. Job Cost creates two databases when transactions are posted for jobs. If the posting is interrupted for any reason, these two database files can be corrupted, so the summary file amount does not equal the total of the detail amounts. Run this report to verify these amounts are the same. This report also allows you to compare the Work in Process amounts recorded on a job to the costs recorded on the Job Master records.

Click the Report Window Thumbnail to see the options available for tailoring the report for your needs.		Click the Sample Report Thumbnail to see an example of a report that you can run.

lets you report your 1099s to the IRS on magnetic media (disk, tape, etc.).

You can now Reindex all files from the main menu. What a time saver! You no longer have to go into each module and reindex them individually. To make this feature even better you can tie it into the Automatic Backup feature. You can set the system backup to reindex prior to doing the backup. If you use the advanced options you can even stop the backup if errors are found in the reindex. A full Run Log is provided so you will know exactly where the problem is.

Have you ever accidentally posted a check for the right day but the wrong year? In previous versions we allowed you to block postings to prior periods by setting this block. In Version 12 we have enhanced this feature to also block future periods from posting.

This allows you the option of blocking all postings in all modules for a specific period(s) within the fiscal calendar. You will receive an error message if you attempt to post a transaction that is outside of the date block range, i.e. posting to 2008 instead of 2007.

Found in: IN, OE, and POS
AP Check Register Report now includes the posting reference numbers for easier tracking.

Now after you post tranasctions to Accounts Payable, you can track the module, reference number, transaction number, and batch number for every transaction. This might be beneficial, for example, if there is an error in a transaction and you want to track it back to the individual who posted it.