Accounts Receivable Reports

Use this report any time you need a general list of customer names or numbers. For example, perhaps you want to assign customers to your sales team based on alphabetical order, customer number, or one of the other sort options. The AR Customer Quick List can be printed for all customers or a range of customers. Other selection parameters include customer name, customer number, customer type, and any of the established User-Defined Fields.

This function works similar to a dashboard and will save you hours upon hours of time compiling data. You can look at your “Business Condition” for General Ledger, Accounts Receivable, Accounts Payable, Sales (Point of Sale and Order Entry) and Inventory with the click of a few buttons.

Each module provides different information along with charts and graphs, giving you options to select the specific information you are looking for. It will save your settings from the last time you entered so you don’t have to set it up every time. Unless, of course, you are looking for different data.

There is no doubt that this feature will save you time and provide you with information critical to your organization. Here’s a list of highlights of the information you can find on these reports and useful for taking to the bank.

Print the financial data based on a period or date range along with a graph of the total net income/loss per period for the current fiscal year.

Select this option to create mailing labels for Accounts Receivable customers. The labels print for all customers or a range of customers, or for a specified AR Code group.

We have added more reports and enhancements to the custom reports menu that we started with the Version 11 release. With Version 12 you no longer have to worry about overwriting your custom reports during upgrades etc. You can now easily separate the custom reports from the originals by saving them elsewhere on your computer. In addition you now have the ability to create multiple custom reports, save them, and still keep the original. The Dated Invoice/Payment, GL Expense Distribution and History reports are now accessible from the custom reports menu.

Found in: AP, AR, GL, IN, and PO
What a timesaver! This is a continuation of a feature we started in version 11 by providing you with a "Search For" option on many reports. Well, now with Version 12 we have created additional queries and improved functionality for the Dated Invoice/Payment and History reports.

This system-wide report allows you to see what effect the posting will have on your General Ledger accounts prior to the actual posting. This provides you with real-time information you need so that you actually see what your balances will be once you've posted and what you can expect - income, expenses, overall cashflow.

If any errors are found during posting, then this report will print the validation errors instead of the account impact which is very helpful if you have a large number of transactions to post.

Print this report for customer records for the sales staff or for archival information. This report includes general, financial, last charge, status, and total due information, as well as User-Defined Fields, if you have chosen to include them.

Here's a great time saver! The ability to print a statement right from the customer master screen. Now when a client calls in you have access to a statement in AR in a matter of seconds.

You can print customer statements at any time during an accounting period. If you choose to print statements, you can do so for all customers, a range of customers, or customers with a specific AR Code. To exclude customers with a balance of zero, select the Skip Zero Balances check box.

provides information related to the current status of collection activity and financial history for each customer. The collection status is derived from information entered directly into customer master records, and the financial history is derived from posted transaction history.

The Aged Analysis Report shows the total due amount for each customer and detail history of items posted to the customer account. Amounts for each aging period also appear on this report. Banks often ask for this report when considering a business' ability to repay a loan.

Click the Report Window Thumbnail to see the options available for tailoring the report for your needs.		Click the Sample Report Thumbnail to see an example of a report that you can run.

Provides a summary of Accounts Receivable Code totals. It also prints error messages if discrepancies occur within files used in the Accounts Receivable module. The total provided in this report is most often used to reconcile Accounts Receivable with the General Ledger Accounts Receivable account. The AR Control Report shows the total debit and credit aging amounts for each AR Code included, for each aging period, along with the total aging amounts.

Click the Report Window Thumbnail to see the options available for tailoring the report for your needs.		Click the Sample Report Thumbnail to see an example of a report that you can run.

prints details concerning all posted transactions. It prints invoices, charges, payments, payment corrections, unapplied payments, and unapplied credits.

Run this report for any date to find out what your outstanding receivable balances were on that day. This is helpful when reconciling your Accounts Receivable to your General Ledger.

You can now Reindex all files from the main menu. What a time saver! You no longer have to go into each module and reindex them individually.

To make this feature even better you can tie it into the Automatic Backup feature. You can set the system backup to reindex prior to doing the backup. If you use the advanced options you can even stop the backup if errors are found in the reindex. A full Run Log is provided so you will know exactly where the problem is.

Have you ever accidentally posted a check for the right day but the wrong year? In previous versions we allowed you to block postings to prior periods by setting this block. In Version 12 we have enhanced this feature to also block future periods from posting.

This allows you the option of blocking all postings in all modules for a specific period(s) within the fiscal calendar. You will receive an error message if you attempt to post a transaction that is outside of the date block range, i.e. posting to 2008 instead of 2007.

Found in: IN, OE, and POS
AP Check Register Report now includes the posting reference numbers for easier tracking.

Now after you post tranasctions to Accounts Payable, you can track the module, reference number, transaction number, and batch number for every transaction. This might be beneficial, for example, if there is an error in a transaction and you want to track it back to the individual who posted it.

Customer master window displays needed information including customer notes, charges, payments, YTD amounts and last transaction amounts.

Now after you post tranasctions to Accounts Payable, you can track the module, reference number, transaction number, and batch number for every transaction. This might be beneficial, for example, if there is an error in a transaction and you want to track it back to the individual who posted it.

Define a special discount when receiving payments, and retain histories of customer charges and payments to establish credit ratings or total value of a customer.

Apply one payment to as many as 250 invoices.

Print any message - upcoming sales, special greetings and promotions - on statements.